Companies Act 2014 section 216

Where registers and other documents to be kept, right to inspect them, etc.

Section 216 sets out the rules on where a company must keep its key registers and documents, who may inspect them, and how copies may be obtained.

• Companies must keep specified registers and documents (such as the members' register, directors' and secretaries' register, disclosable interests register, minutes of meetings, copies of directors' service contracts, and instruments creating charges) at the registered office, principal place of business, or another single location within the State
• A third party may keep these registers and documents on the company's behalf, provided they are held within the State, and the Registrar must be notified of any location that is not the registered office or principal place of business
• During business hours, members may inspect all registers and documents free of charge; any other person may inspect the directors' and secretaries' register, disclosable interests register, and members' register on payment of a fee; and creditors may inspect copies of instruments creating charges free of charge
• Members may request copies of the directors' and secretaries' register, disclosable interests register, members' register, and minutes of meetings, while any other person may request copies of the first three of these; the company must supply the copies within 10 days of receiving the request and the relevant fee